Wednesday, August 23, 2017


General Information

The downtown Court Reporter’s Office located at 800 H Street, and the WRRFRC Court Reporter’s Office located at 3341 Power Inn Road are closed to the public. The Court Reporter’s Office provides the Sacramento Superior Court with licensed court reporters for the capture of verbatim court proceedings, which includes criminal and civil cases, including family law and probate.

How Do I Determine Who Was the Court Reporter for Proceedings?

You may access your case file which shows the department number and dates of every hearing heard in the case through our:

Public Case Access System

Please note that if you do not have a case number or cross-reference number (x-ref), you may have to search for your case by party name. A public access fee will be charged when searching for cases by name. In order to conduct a name search, you must first create an account then purchase the desired number of name searches.

After determining the date(s) and department(s) of the desired hearing, go to our assignment logs. The logs will show what reporter was assigned to the department on the day you are requesting.

If you do not have access to the Internet, you may go to the downtown courthouse (civil and criminal cases) or WRRFRC courthouse (family law and probate cases), and order the physical court file. The court file will note the CSR# in the column of the court appearance.

How Do I Request a Court Reporter Transcript?

Requests for Court Reporter Transcripts may be submitted via our online Transcript Request Form. In order to process your request, you will need to include the following information:

  • Name and phone number of requestor
  • Case Name
  • Case Number
  • Date of Proceedings
  • Courtroom Number / Department
  • Name of Court Reporter

After receiving your request, the court reporter will provide you with an estimate of cost for the transcript. You will then need to make arrangements with the court reporter for payment. Once financial arrangements and payment has been made, the court reporter will prepare the transcript per your request.

Note: Please allow two weeks to be contacted by the reporter with an estimate. If you do not see the name of the court reporter on the list or have not been contacted in two weeks regarding your request for a transcript, please call the facility where the case was heard and ask to speak to the court reporter supervisor. The supervisor/lead reporter will be able to assist you with this matter.

Note: These procedures apply to court reporters working in the downtown court facilities and family law and probate matters. For instructions on how to submit a transcript request form for Juvenile Delinquency proceedings occuring at the Juvenile Courthouse (JCH) or Juvenile Dependency proceedings occuring at the William R. Ridgeway Family Relations Courthouse (WRRFRC) - 3rd floor, please contact the supervisor for this facility or see information listed below.

For court reporters not listed, please refer to the Department of Consumer Affairs Court Reporters Board of California for contact information or contact the lead court reporter or court reporter supervisor.

How Do I Request a Court Reporter for a Civil Matter?

Most departments in Sacramento Superior Court are staffed with a court reporter. To request the presence of a court reporter for an upcoming hearing in a civil matter, contact the specific courtroom no later than 4:00 p.m. the day before the hearing. If there is not an assigned department before the date of hearing, once assigned, immediately inform the clerk of the courtroom you are assigned that you will be requesting a court reporter.

Court reporter fees must be paid in advance of the hearing. You may pay these fees in Room 102 on the first floor of the downtown courthouse. Please note, if you are securing a reporter for a proceeding at the William R. Family Relations Courthouse, reporter fees must be paid at that facility.

Departments 53 and 54 Civil Law and Motion Matters:

To request the presence of a court reporter for an upcoming hearing in in Departments 53 and 54, contact the specific courtroom no later than 4:00 p.m. the day before the hearing. Please be advised there is a $30.00 fee for court reporting services, which must be paid in Room 102 prior to the hearing unless otherwise ordered, for each civil proceeding lasting less than one hour. Court reporter fees must be paid in advance of the hearing. Make check payable to Sacramento Superior Court. This fee is for the appearance of a court reporter, not for the production of a transcript.

  • Department 53: 916-874-7858
  • Department 54: 916-874-7848

How Do I Request a Court Reporter for a Family Law Matter Held Downtown at the Main Courthouse?

To request a court reporter for an upcoming hearing or trial on a family law matter that is being held downtown, contact the department that the hearing is being held in. Most downtown family law matters are heard in Department 36, 874-7661 or Department 43, 874-7561. You must contact the department by 4:00 p.m. two days prior to the hearing or trial.

Court reporter fees must be paid in advance of the hearing or trial. These fees shall be paid in the court department.

How Do I Request a Court Reporter for a Family Law or Probate Matter Held at the Family Relations Courthouse?

To request a court reporter for an upcoming hearing or trial in a family law or probate matter, contact the court reporter's office at 916-876-7588 or at familylawprreporters@saccourt.ca.gov, no later than 4:00 p.m. two court days before the hearing or trial.

Court reporter fees must be paid in advance of the hearing. You may pay these fees at the William R. Ridgeway Family Relations Courthouse.

How Do I Request a Court Reporter Transcript for a Juvenile Delinquency/Dependency Proceeding?

If you are a party to the case, to obtain a transcript for a Juvenile Delinquency or Juvenile Dependency proceeding you will be required to submit a Juvenile Proceedings: Request for Court Reporter’s Transcript (local form JC-E-010) to the facility address listed below. You will be required to submit a signed Declaration for Access to Juvenile Case File (local form JC-E-667) prior to the release of the transcript(s). Please mail the completed form JC-E-010 to the appropriate contact person listed below.

Juvenile Dependency: Sarah Davis, Operations Manager, William R. Ridgeway Family Relations Courthouse, 3341 Power Inn Road, 3rd Floor, Sacramento, CA 95826

Juvenile Delinquency: Joshua Pacheaco, Supervising Courtroom Clerk, Juvenile Courthouse, 9605 Kiefer Blvd., 2nd Floor, Sacramento, CA 95827

The court reporter will contact you with an estimate of the cost and preparation time for the transcript(s).

If your parental rights have been terminated, or if you are not a party to the case, your request for records (i.e., transcripts) must be made by submitting a Request for Disclosure of Juvenile Case File (form JV-570), Notice of Request for Disclosure of Juvenile Case File (form JV-571), and Proof of Service – Request for Disclosure (form JV-569) to the Juvenile Court in which the proceedings were held. For full instructions, please see Standing Order No. SSC-JV-99-021. If your request for records is granted by the judicial officer, then the court reporter(s) will contact you with an estimate of the cost and preparation time for the transcript(s). All fees must be paid to in full before the transcript(s) will be prepared.

All transcript fees must be paid to the court reporter in full before the transcript(s) will be prepared.

For questions about, or requests for, Juvenile Delinquency proceedings or Juvenile Dependency proceedings, please contact the appropriate supervisor/manager.

Departments 3 and 4:

Proceedings in Departments 3 and 4 are generally captured digitally rather than through the use of a Court Reporter. Digital proceedings for these hearings in the Downtown court facilities are maintained by the Criminal Records Unit. To request a copy of a digital proceeding, please use our online Transcript Request Form and select "Electronic Recording" in the Court Reporter list.

Court Reporter Fees are as Follows:

  • One hour or less - $30 (pursuant to GC 68086)
  • ½ Day proceeding - $239
  • Full Day proceeding - $478

Make check payable to Sacramento Superior Court. This fee is for the appearance of a court reporter, not for the production of a transcript.

How Long Do Reporters Retain Their Notes?

Per Government Code Section 69955(e), and the policy of this Court, with the exception of death penalty cases, the reporter’s shorthand notes for criminal proceedings are only required to be retained for a period of ten (10) years. All other proceedings, including civil, reporter’s notes are required to be retained for five (5) years. A transcript may not be available for all proceedings.

Who may I contact if I have miscellaneous questions?

Downtown Facilities:

Sandra Grant, Supervisor916-874-6402grants@saccourt.ca.gov
Kimberly Hayes, Lead Reporter916-874-7616hayesk@saccourt.ca.gov

Family Relations Courthouse - Family Law:

Heidi Nelson, Supervisor916-875-2017nelsonh@saccourt.ca.gov

Family Relations Courthouse - Juvenile Dependency:

Sarah Davis, Manager916-875-2555daviss@saccourt.ca.gov

Juvenile Hall - Juvenile Justice:

Joshua Pacheco, Supervisor916-875-5620pacheaj@saccourt.ca.gov